Privacy Policy

Welcome to Arid HR. This Privacy Policy describes how Arid HR ("we," "us," or "our") collects, uses, and discloses information when you use our services, visit our website, or interact with us. Your privacy is paramount, and we are committed to protecting your personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

1. Information We Collect

We collect various types of information to provide and improve our comprehensive HR solutions, including Talent Acquisition, Employee Relations, HR Consulting, Payroll Management, and Training & Development.

• Personal Identifiable Information (PII): This includes information such as your name, email address, postal address, phone number, professional title, company name, and other contact details. We collect this when you register for our services, subscribe to newsletters, request information, or engage in our HR consulting processes.
• Professional Information: Relevant to our HR services, this may include your resume/CV, employment history, educational background, skills, salary expectations, performance reviews, payroll details, and other professional data necessary for talent acquisition, employee relations, payroll management, or training and development.
• Usage Data: We automatically collect information on how our online platform is accessed and used. This may include your computer's Internet Protocol (IP) address, browser type, browser version, the pages of our site that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.
• Communication Data: Records of your communications with us, including emails, calls, and messages.

2. How We Use Your Information

We use the collected data for various purposes, primarily to deliver our HR services effectively and improve your experience with Arid HR:

• To provide and maintain our services, including talent acquisition, employee relations, HR consulting, payroll management, and training & development.
• To process your applications for job opportunities and manage candidate relationships.
• To manage our relationship with you and notify you about changes to our services.
• To allow you to participate in interactive features of our service when you choose to do so.
• To provide customer support and respond to your inquiries.
• To gather analysis or valuable information so that we can improve our service offerings.
• To monitor the usage of our service and identify potential issues.
• To detect, prevent, and address technical issues and ensure the security of our platforms.
• To send you relevant communications, such as updates, marketing materials (where consent is given), and notifications related to our services.
• To comply with legal obligations and regulatory requirements.

3. Legal Basis for Processing Personal Data Under GDPR

We process personal data only when we have a lawful basis to do so as per GDPR, including:

• Performance of a Contract: The processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract (e.g., providing HR consulting services, processing payroll).
• Legitimate Interests: The processing is necessary for our legitimate interests or those of a third party, provided those interests are not overridden by your fundamental rights and freedoms (e.g., improving our services, preventing fraud, direct marketing where permitted).
• Consent: You have given explicit consent for us to process your personal data for one or more specific purposes (e.g., subscribing to marketing communications). You have the right to withdraw your consent at any time.
• Legal Obligation: The processing is necessary for compliance with a legal obligation to which we are subject (e.g., tax reporting, employment law).

4. Disclosure of Your Information

We may share your personal data with third parties in certain situations, always ensuring appropriate safeguards are in place:

• Service Providers: We may employ third-party companies and individuals to facilitate our service ("Service Providers"), to provide the service on our behalf, to perform service-related services, or to assist us in analyzing how our service is used (e.g., IT and system administration services, payroll processors).
• Business Partners: For co-branded services or joint marketing activities, where applicable and with your consent.
• Legal Requirements: We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent: We may disclose your personal information for any other purpose with your explicit consent.

5. Data Security

The security of your data is important to us. We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

6. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, taking into account our legal obligations and our legitimate interests. The retention period may vary depending on the type of data and the purpose for which it was collected. Once the retention period expires, your data will be securely deleted or anonymized.

7. Your Data Protection Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal data.

Your rights include:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: You also have the right to withdraw your consent at any time where Arid HR relied on your consent to process your personal information.

To exercise any of these rights, please contact us using the contact details provided below.

8. International Data Transfers

Your information, including personal data, may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside Ireland and choose to provide information to us, please note that we transfer the data, including personal data, to Ireland and process it there.

Arid HR will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.

9. Links to Other Sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the "last updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, your data, or would like to exercise one of your data protection rights, please contact us:

Arid HR

Ferndale Avenue,

Dublin, Dublin,

IE